View this email in your browser
You are receiving this email because you are a NYS PTA unit, council or region leader. Please reconfirm your interest in receiving emails from us. If you do not wish to receive any more emails, you can unsubscribe here.
June 2018

End-of-Year Wrap-Up Checklist

As the school year comes to an end, don't forget about these important end-of-year tasks.

Outgoing President’s Checklist:

  • Prepare files for transfer – discard items not relevant or timely.
  • Copies of bylaws, procedures, president’s book.
  • Flash drive containing important unit/council documents.
  • List of phone contacts – school, region, state, etc.
  • Copy of paid insurance bill.
  • Update bank account signatures.
  • Reminder of upcoming IRS 990 filing (after July 1 and before November 15).
  • Copy of Robert’s Rules.
  • Copy of President’s section of Resource Guide – click HERE for a link to the entire Resource Guide.
  • Plan a meeting for transfer of files for ALL new officers.
  • Supply information to new officers for upcoming region officers training and encourage attendance.
  • Thank everyone (think Advocate in Action award).

Membership, Insurance and Updating Checklist:

  • All new members for May and June should be registered in MemberHub by June 30.
  • Did you send your final membership dues payment to the state office by May 31? If not, send it in to arrive by June 29 or pay online HERE.
  • You can enter your new members for 2018-19 starting July 1.
  • Any unused credit voucher balances will be refunded in July.
  • Officers must be elected by your membership at your annual meeting in compliance with your bylaws.
  • After elections, you need to update your officers' contact information (even if nothing has changed) by using the ADD OFFICER button in MemberHub.
  • Your payment and the three signed insurance forms were due to AIM by June 30. Please call AIM at 1-800-876-4044 for assistance or a replacement packet!
  • After July 1, AIM will begin mailing certificates to presidents.

Click HERE to download a handy PDF checklist.

MemberHub – Getting Started Webinars

In July, MemberHub is hosting two "Getting Started with MemberHub" webinars for unit officers. You can click the links below to register for these informational presentations.

Getting Started with MemberHub - Unit Officer Webinar on July 10, 7:00-8:00 PM

Getting Started with MemberHub - Unit Officer Webinar on July 12, 10:00-11:00 AM

Membership Sprint to the Finish and Win!

It's not too late to finish strong and make an impact! NYS PTA will award a $125 cash prize to the unit with the greatest percentage of NEW members in the month of June. All members must be registered and state dues paid by June 30.

Ask your local police and firefighters and businesses in your community for their support! They can join and pay online today.

EVERY CHILD wins with your support, so don't hesitate!

Seeking Your Input About Literacy Programs

NYS PTA has created the PARP Task Force, which is charged with increasing the visibility of the PARP (Pick A Reading Partner) program and other literacy programs throughout the state.

We are looking for your input ( via this survey) as we strive to continually improve our literacy programs. Children and youth need to learn not only the skills of reading but also to discover the joy of reading. Helping children discover that joy while encouraging adult-child communication is the goal of PARP.

If you don’t feel you are the best person to respond to this PARP survey, please pass this on to your PARP Chair and other members you feel would take a few minutes to answer this survey. You can have more than one person from your unit reply. The survey will take approximately seven minutes to complete. The survey will close on June 30, 2018.

Click HERE for the survey link.

Your time and input are greatly appreciated!

Did You Pay Your Insurance?

Have you received your insurance renewal application from AIM?

If not, please call AIM directly at 1-800-876-4044 and request a new application.

Please send all your signed forms and your payment to AIM by June 30.

If you miss the deadline, your PTA will have a lapse in coverage and your coverage will not begin until resolved with AIM.

Only 2 Weeks Left to Register for SLC!

We would like to personally invite you to our upcoming Summer Leadership Conference, held at Union College July 21-22 in Schenectady, NY!

Summer Leadership will continue your PTA leadership journey. You will return home as an energized leader, full of new ideas for your PTA and school community. I hope you can learn and celebrate with us!

NOTE: Summer Leadership attendance is an approved use of PTA funds.

We are excited to share this year’s highlights:

  • Fun Dr. Seuss theme! You can wear a Seuss costume or a Seuss shirt!
  • Network with state, region and local PTA leaders.
  • Participate in active workshops on a variety of topics including Membership, Technology, Leadership, Advocacy, Diversity and Family Engagement.
  • Visit with exciting new vendors in the Exhibit Hall.
  • Contribute to a Book Drive initiated by our state Youth Members to benefit a local community organization.
  • Professionally catered meals, an outside BBQ, and evening fun!
  • Plus, if you are an educator, you can receive FREE CTLE credit by attending!



Only two weeks left to register! Deadline to register is June 29! Choose from different registration packages. Come and make a difference!!

Unless someone like you cares a whole awful lot, nothing is going to get better. It's not. ~Dr. Seuss

Family Engagement Innovation Challenge Conference, Friday 7/20 [Before SLC Begins]

When: Friday, July 20, 2018, 11:30am-5:00pm
Cost: $25/per person (includes lunch)
Where: College Park Hall at Union College, 450 Nott Street, Schenectady

To make every child’s potential a reality, we must be innovative and bold in our family engagement strategies. New this year: NYS PTA’s Family Engagement Conference! Join us as we present workshops which have a focus on strengthening partnerships between family and school, meaningful and practicable family engagement concepts, and support for the whole child and family.

This 5 hour conference includes lunch, speakers and two workshops.



Conference flyer to download and share

Click here for Workshop Presenter Request for Proposal

Convention Fees Now Available

Upcoming Events

NYS PTA Events

Family Engagement Innovation Challenge Conference: July 20-22, 2018, Union College

Summer Leadership Conference: July 20-22, 2018, Union College

NYS PTA 122nd Annual Convention: November 9-11, 2018, Saratoga Springs, NY


10 DAY PROGRAM JULY 16- 20 AND JULY 23-27, 2018

Location – NYIT, Old Westbury NY,11568

Click HERE for more information and registration.

Stop the Bleed is a nationwide campaign to empower individuals to act quickly and save lives. Any kit that is purchased with the code NYPTA1 will receive a 10% discount off the price of the order.


You received this email because you are an officer of your PTA unit, a PTA council officer, or a region board member, and you provided your email address.


One Wembley Court, Albany, NY, 12205