⚠️ If there are remaining certifications from Phase I that have not been reviewed or certified, they will continue to appear with the Phase II release. 

Important: Awards with certification periods extending beyond June 30, 2025 (e.g., ending August 2025) are not included in this release and will be part of a future cycle.

Reminder: Manual Non-Payroll Cost Transfers Tips
To ensure successful submission of your Manual Non-Payroll Cost Transfer (NCT) form, please follow these important tips:

Understanding the “Search for Combination” Screen in RSSP 

The Search for Combination screen only displays COA combinations that have already been used on a requisition. If a valid COA has not yet been used, it won’t appear in the results, and users will see a "No Matches Found" message. This does not mean the COA is invalid—it simply has not been used before. When this happens, enter the COA directly instead of relying on the search feature.

Key points to remember:

• Use the search to quickly find previously used COA combinations.

• If nothing appears, the combination may still be valid.

• Confirm through your usual COA validation process if needed.

Training materials are being updated to reflect this clarification.

New: Payment Card & Restricted Items Matrix 

The Card Payment Matrix and Restricted Items List have been consolidated into a single resource, Payment Card & Restricted Items Matrix, to make it easier to determine what can be purchased on PCard and T&E and when additional approvals or processes are required for a good or service, regardless of the purchasing method. The new matrix provides a clear status for each commodity (Allowed, Restricted, or Not Allowed), along with guidance on the applicable purchasing method and any required steps. 

View the Payment Card & Restricted Items Matrix

This update simplifies navigation, reduces duplication, and supports compliance with UC purchasing policies. Bookmark this page for quick reference when making purchases!

Seat Assignments Now Visible for Southwest! 

We’re excited to share an important update that will make the UCR traveler experience smoother. Post-ticketing seat assignments for flights on Southwest Airlines are now visible to our travel management partner, Anthony Travel.

To get ahead of the busy travel season, Anthony Travel has proactively assigned seats for all travelers with departures after December 31 when tickets on Southwest were purchased through Concur Travel or directly with Anthony Travel. Seat assignments were made based on each traveler’s profile preferences, ensuring a comfortable experience!

Updated Meal Rates Effective September 1

Effective September 1, the maximum allowable meal rates for entertainment and business meetings increased by approximately 10% in response to rising food costs.

These updated rates apply to all meals incurred on or after the effective date and are outlined in the revised Business and Finance Bulletin BUS-79.

Read the full announcement and details 

track entry and exit dates to enforce the 90/180-day rule, which limits stays to 90 days within any 180-day period across Schengen countries.

This change applies to all non-EU travelers, including U.S. citizens, faculty, staff, and students, while EU passport holders are exempt. Travelers should expect longer wait times during initial registration and plan accordingly, especially for time-sensitive travel. Remind travelers to monitor their days in the Schengen Area to avoid overstays, which may result in fines, deportation, or travel bans of up to three years.

• Modify Service Provider Request Form
• Approval Process for Service Provider Request Forms