Congratulations Deirdre Haywood-Rouse!
The Carroll County Chamber of Commerce Women's Business Alliance Board recently named her the 2018 Woman of the Year.
Rouse is UWG's Director of Diversity
Education and Community Initiatives. 
Picture (l-r) Kirby Butler, Denise Martin, Kelly Meigs, Rouse, Jill Duncan, Ketty Cusick
and Rosie Holley.

December 10
PAR deadline for GAs, GRAs and GTAs for spring 2019.

December 12
Risk Management Awards Ceremony, Campus Center Ballroom, 9:30 a.m.

December 12
Staff Advisory Council Meeting, Campus Center Meeting Room 104, 11 a.m.

December 15
Fall Commencement, The Coliseum,    
9 a.m. and 2 p.m.

December 17
Staff Appreciation Day, TLC Lobby,
11 a.m.-1 p.m.

December 17
Fall grades due at noon.

January 22
Winter Student Involvement Fair, Campus Center Ballroom, 11 a.m.-
2 p.m. Click here to register.
All events should be submitted to the official university Events Calendar.
During the week of Dec. 17, The Center
for Business Excellence will offer
Budget Report and ePRO Requester training. To register for a particular training, please log in to DevelopWest and click on Instructor-Led Training Sessions on the home page and search for the training in which you wish to enroll.

The UWG Institutional Policy Committee has completed its draft on the following policy for the institution and it can be accessed on the  Policies for Comment webpage.

UWG Policy 1.5 Accreditation Requirements
UWG Policy 2.8 Study Abroad/Study Away Programs

After reviewing the documents, you may send an email to with your comments. The comment period is scheduled through Dec. 18. Your feedback is appeciated.

Staff Appreciation Day
The Staff Advisory Council (SAC) is excited to announce its first ever Staff Appreciation Day. With funds from the Work West Shirts fundraiser, SAC is pleased to provide you with Staff Appreciation Day on Monday, Dec. 17, 11 a.m.-1 p.m., in the TLC Lobby. There will be free Build-a-Wolfies for the first 200 people, massage chairs, snacks and coloring. Come celebrate YOU and all that you do for UWG.

Accounts Payable Deadlines
Due to the upcoming Winter Break, please have all check requests or invoices that need to be paid prior to calendar year-end to accounts payable in the Controller’s Office no later than 5 p.m. on Monday, Dec. 17. 

Performance Evaluations

The Calendar Year 2018 Performance Evaluation Period begins in Jan. through Feb. 22.  Please visit the Performance Management Website for more information and for upcoming training opportunities for supervisors/managers and employees. Training begins the week of Dec.10.

Termination Notification Reminder
When a faculty, staff or temporary employee terminates employment 
with the university, department managers must complete the  termination notification web form. Ideally, the form would be submitted as soon as the last day of employment is known but must be submitted no later than five days after the termination date. This form should also be submitted within 30 days for employees who change departments on campus.

New Payroll Schedule

To ensure staff and faculty changes are processed in a timely manner, the payroll schedule deadlines will change effective with the first biweekly February and February monthly payrolls. This change will shift all payroll deadlines approximately two weeks earlier than the current schedule and will be a permanent change. The new payroll schedule is posted on the Human Resources site.

OneUSG Blackout Dates and Holiday Payroll Deadlines
Due to an OneUSG upgrade, UWG will experience two blackout periods during the month of December.

Friday, Dec. 7 at 5 p.m. through Thursday, Dec. 13 at 7 a.m.
Friday, Dec. 21 at 5 p.m. through Thursday, Dec. 27 at 7 a.m.

During these two blackout periods, the campus will not have access to the OneUSG system. This includes all of employee self-service and manager self-service (absence requests and approvals, timesheets, web-clock, direct deposit changes/review, reports to changes, etc.) HR/Budget/Payroll will not have access to view OneUSG to assist with questions or enter any data changes in OneUSG. However, physical timeclocks will continue to function as normal.

All time and absences for the payroll period of 
Dec. 2-15 will need to be entered and approved on Thursday, Dec. 13, or Friday, Dec. 14 (if not approved prior to the blackout date of Dec. 7).

All time and absences for the payroll period of 
Dec. 16-29 will need to be entered and approved on Thursday, Dec. 27 (if not approved prior to blackout date of Dec. 21). It is recommended that time sheets are pre-populated and approved prior to the holiday break, Friday, Dec. 21, before 5 p.m. If you will have Federal Work Study students working during this time, please contact Payroll for an alternate solution.

December monthly payroll absence approvals will be due Monday, Dec. 17, for the pay date of Dec. 31.

As a reminder, Monday, Dec. 31, is a reduced services day. The institution will be open on this date. However, we will operate on a reduced level. Annual leave and comp time will be granted at the discretion of the supervisor.

The revised payroll schedule is available on the Human Resources website.

Change to access PeopleSoft
University of West Georgia employees who use GeorgiaFIRST  Financials will be required to use single sign-on (SSO) authentication to access all PeopleSoft Financials services (such as travel and expense, ePRO, etc.). This change took effect at 7 a.m. on Monday, Dec. 3.

SSO is already required to log in and access other services using your local credentials.  You will use those same credentials to log in to GeorgiaFIRST Financials including self-service travel and expenses.

  • When you log in to a service using SSO, you will be able to log in to other services using SSO without having to re-enter your credentials when using the same browser instance.


To access GeorgiaFIRST Financials beginning Monday, Dec. 3, you will need to use a new URL:


  • Clear your browser cache.
  • Delete all existing browser bookmarks/favorites to the GeorgiaFIRST Financials URL.
  • Create a new bookmark/favorite to the GeorgiaFIRST Financials homepage

Look at the available sign-in options on the right side of the home page and determine your appropriate sign-in option. Click Self-Service User if you are entering travel or approving items in your financials worklist or Core User if you are entering or processing financial transactions or running reports/queries.

For questions about the single sign-on requirement, please email

For questions or assistance with GeorgiaFIRST Financials, please email

The Work West Bulletin

The Work West Bulletin provides you with the information you need to get through your work week. This bulletin is a visually interactive way to share important dates, deadlines, policy changes and training information all in one place. The Work West Bulletin is published weekly on Monday to all faculty and staff.

Items can be submitted to the bulletin via email: Bulletin announcements (100 words or less) should be submitted by noon on Thursday before the following Monday's publishing date. If you have any questions or concerns, please contact UCM. 

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