New Payroll Schedule
To ensure staff and faculty changes are processed in a timely manner, the payroll schedule deadlines will change effective with the first biweekly February and February monthly payrolls. This change will shift all payroll deadlines approximately two weeks earlier than the current schedule and will be a permanent change. The new payroll schedule is posted on the Human Resources site.

ePRO Maintenance
UWG has been notified by GeorgiaFirst Financials of a PeopleSoft system update Thursday, Nov. 29, at 5 p.m. through Monday, Dec. 3, at 7 a.m. with no access to the PeopleSoft system on these days. All travel and expense related reimbursements, as well as any purchasing requisitions, not fully approved by all department approvers by Nov. 21, should not be submitted until after Dec. 3 at 7 a.m. Any expense reports that are not able to be reimbursed by travel services will be sent back electronically on Nov. 29. All reimbursements and requisitions/purchase orders may be resubmitted on or after Dec. 3, when the maintenance is completed. Any purchasing requisitions not completed will be deleted and will need to be re-entered by the department. Please contact a member of the Travel Services or Purchasing Services teams with any questions or concerns. 

OneUSG Blackout Dates and Holiday Payroll Deadlines
Due to an OneUSG upgrade, UWG will experience two blackout periods during the month of December.

Friday, Dec. 7 at 5 p.m. through Thursday, Dec. 13 at 7 a.m.
Friday, Dec. 21 at 5 p.m. through Thursday, Dec. 27 at 7 a.m.

During these two blackout periods, the campus will not have access to the OneUSG system. This includes all of employee self-service and manager self-service (absence requests and approvals, timesheets, web-clock, direct deposit changes/review, reports to changes, etc.) HR/Budget/Payroll will not have access to view OneUSG to assist with questions or enter any data changes in OneUSG. However, physical timeclocks will continue to function as normal.

All time and absences for the payroll period of Dec. 2-15 will need to be entered and approved on Thursday, Dec. 13, or Friday, Dec. 14 (if not approved prior to the blackout date of Dec. 7.)

All time and absences for the payroll period of Dec. 16-29 will need to be entered and approved on Thursday, Dec. 27 (if not approved prior to blackout date of December 21.) It is recommended that time sheets are pre-populated and approved prior to the holiday break, Friday, Dec. 21, before 5 p.m. If you will have Federal Work Study students working during this time, please contact Payroll for an alternate solution.

December monthly payroll absence approvals will be due Monday, Dec. 17, for the pay date of Dec. 31.

As a reminder, Monday, Dec. 31, is a reduced services day. The institution will be open on this date. However, we will operate on a reduced level. Annual leave and comp time will be granted at the discretion of the supervisor.

The revised payroll schedule is available on the Human Resources website.

Change to access PeopleSoft
University of West Georgia employees who use GeorgiaFIRST  Financials will be required to use single sign-on (SSO) authentication to access all PeopleSoft Financials services (such as Travel and expense, ePRO, etc.). This change took effect at 7 a.m. on Monday, Dec. 3.

SSO is already required to log in and access other services using your local credentials.  You will use those same credentials to log in to GeorgiaFIRST Financials including self-service travel and expenses.

• When you log in to a service using SSO, you will be able to log in to other services using SSO without having to re-enter your credentials when using the same browser instance.

To access Georgia FIRST Financials beginning Monday, Dec. 3, you will need to use a new URL:

• Clear your browser cache.
• Delete all existing browser bookmarks/favorites to the GeorgiaFIRST Financials URL.
• Create a new bookmark/favorite to the GeorgiaFIRST Financials homepage. 

Look at the available sign-in options on the right side of the home page and determine your appropriate sign-in option. Click Self-Service User if you are entering travel or approving items in your financials worklist or Core User if you are entering or processing financial transactions or running reports/queries.

For questions about the single sign-on requirement, please email servicedesk@westga.edu

For questions or assistance with GeorgiaFIRST Financials, please email helpdesk@usg.edu.

The Work West Bulletin

The Work West Bulletin provides you with the information you need to get through your work week. This bulletin is a visually interactive way to share important dates, deadlines, policy changes and training information all in one place. The Work West Bulletin is published weekly on Monday to all faculty and staff.

Items can be submitted to the bulletin via email: report@westga.edu. Bulletin announcements (100 words or less) should be submitted by noon on Thursday before the following Monday's publishing date. If you have any questions or concerns, please contact UCM. 

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