Changes to University E-Mail Lists Policy

•         There will no longer be an “ALL Faculty/ALL Staff” E-Mail List for general use and comments.

•            The “ALL Faculty/ALL Staff” E-Mail List will be replaced by the “ALL Employees” E-Mail List (automatic opt-in and required for all UWG employees).

     o     Posting to this E-Mail List will be limited to administrative staff authorized by the President and/or the appropriate Vice President.

     o     The ability to reply to the email list as a whole will be disabled.

     o     Any employee who seeks clarification on a message should contact the sender directly as specified in the policy.

•            The “ALL Faculty” E-Mail List will be limited to discussion and information relevant to faculty and pedagogy (automatic opt-in subscribers identified by Provost, must manually opt-out).

     o     The Provost’s office will establish appropriate guidelines for subscription, posting, and expected use.

     o     Faculty and related staff will be identified and subscribed at the request of the Provost’s office, but may choose to opt out.

•            The “ALL Staff” E-Mail List will be limited to discussion and information relevant to staff and operational/administrative functional topics (automatic opt-in, subscribers identified by VPs, must manually opt-out).

     o     The Vice Presidents will establish appropriate guidelines for subscription, posting, and expected use.

     o     Staff will be identified and subscribed at the request of each Vice President, but will have the option to opt-out.

•            The “UWG Community and Events” E-Mail List has been renamed “UWG Items of Interest” (automatic opt-out, must opt-in to receive communications).  Employees may use their westga.edu address.

•            The Work West Bulletin will be sent to the “ALL Employees” E-Mail List, rather than the “ALL Faculty” and “ALL Staff” E-Mail Lists.

•            The Chief Public Relations Officer will monitor and ensure compliance with all UWG-Hosted E-Mail Lists.

This document will be posted on the policy and procedures website shortly for ongoing reference, and a link will be provided for your convenience.